Project Governance, Stakeholders and Project Sponsors

Stakeholders

Stakeholders are people or bodies:

  • Who are actively involved in the project
  • Who have an interest in the project or change
  • Whose interests may be positively or negatively influenced by the performance or completion of the project
  • Stand to lose or gain from the project

Stakeholders Definition: "An individual, group, or organisation who may affect, or be affected by, or perceive itself to be affected by, a decision, activity or outcome of a project"

The definitions shown above in italics are taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Fifth Edition, Project Management Institute Inc., 2013 ©2007 – Body Temple

In A Large Project

The Project Sponsor

The person or group that:

  • provides the financial resources, in cash or in kind, for the project.
  • champions the project
  • plays a significant role in the development of the initial scope and charter

They have:

  • Power
  • Authority
  • Stakeholder Interfaces
  • Influence
  • Budget

Governance

Strategic leadership:

  • Establishing the strategic direction(s)
  • Designing and implementing organisational policies
  • Structuring systems, processes and procedures for consistent application
  • Setting up the required culture (desired behaviours and norms)
  • Communicating purpose, goals, expectations and actions (strategic planning ->Business Plan)
  • Using these systems, processes and procedures, the project can contribute to Business Value

Project Governance

Focuses on:

  • Strategic Alignment
  • Structured Authority Levels and decision making
  • Following Processes and Procedures
  • Communication standards, processes and procedures
  • Guidelines to align the project objectives with the strategic direction and targets
  • Processes for stage gate/phase reviews, project reviews, identifying lessons, change and configuration control, decision making

Project Teams

PM may be internal (from the business) or external (from the supplier)

PM may be fulfilling one part of the project (is a supplier team manager) and not the PM for the whole project

Whose project is it?

  • The Business
  • Or the Supplier delivering one part of the product, service or result

May be dedicated full time or part time

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