9.1 Plan Human Resource

"The process of identifying and documenting project roles, responsibilities, required skills, reporting relationships and creating a staffing management plan."

The definition shown above in italics is taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Fifth Edition, Project Management Institute Inc., 2013

Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Fifth Edition, Project Management Institute Inc., 2013 Figure 9-2 Page 258

Project Organization Charts

A graphical display of the project team members and their relationships.

Others include

  • Work Breakdown Structure
  • Product Breakdown Structure (PBS) (a similar chart whose focus is on products to be produced, rather than activities to be carried out)
  • Risk Breakdown Structure,
  • Organizational Breakdown Structure (OBS),
  • Resource Breakdown Structure (RBS) breaks down by types of resource

Example of Risk Breakdown Structure

Position Descriptions

Role - Title and Description

Authority to:

  • Make decisions / Apply project resources
  • Sign approvals

Responsibility

Competency - Skill and capacity to perform this work

  • Legal requirements
  • Qualifications, Certifications or Accreditation's

Virtual Teams

  • Groups of people working to a common purpose in a way which means little or no face-to-face time
  • Electronic communications make this possible
  • Required Infrastructure is vital for: Home working / Hot desking

Human Resource Management Plan

"Describes how the roles & responsibilities, reporting relationships and staff management will be addressed and structured."

The definition shown above in italics is taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Fifth Edition, Project Management Institute Inc., 2013

Contents include:

  • Roles and Responsibilities
  • Role and Authority Level(s)
  • Responsibility Areas (RACI)
  • Skills and Competencies
  • Lines of Reporting
  • External and Internal resources
  • Project Organisation Chart
  • Staffing Management Plan

Resources may be scarce and could impact on:

  • Costs
  • Schedules
  • Risks
  • Quality

RAM and RACI diagrams

  • A RAM (Responsibility Assignment Matrix ) shows who on the team is responsible for each piece of work
  • A RACI (Responsible, Accountable, Consulted, Informed) is a type of RAM
  • This can include Supported (RASCI)
  • PARIS (Performs, Approves, Reviews , Inputs, Supports)
  • Useful for quickly getting a good idea of role areas

Mary

Harry

Josiah

Sonia

Produce Project Charter

A

R

C

C

Prioritise Requirements

C

R

A

I

Develop HR Plan

R

A

I

C

Staffing Management Plan

Includes:

  • Staff acquisition
  • Resource calendars
  • Staff Release Plan
  • Training Needs -> Training Plan
  • Recognition and Rewards
  • When and for how long they will be needed
  • What they would contribute
  • Release criteria
  • Ways of Working
  • Compliance
  • Health and Safety

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