Project Integration Management Exercise Answers

1. List the key elements of the Project Charter in the space below (if possible, discuss them with a partner), explaining their use and/or meaning:

- Customer’s Needs
- Purpose or justification (Business Case)
- Objectives and related success criteria
- High Level

  • Requirements
  • Project Description
  • Risks

- Summary milestone schedule
- Summary budget.
- Resources pre assigned
- Stakeholders
- Project Approval Requirements
- Project Manager, responsibilities and authority level
- Details of the Project Sponsor

2. List the key elements of the Business Case:

- Executive Summary
- Problem/Opportunity
- Reasons
- Business Options
- Strategic Alignment Success Criteria
- Major Milestones,
- Benefits (tangible and intangible)
- Key Risks
- Project Costs and timescales

3. The table below provides a set of meanings or definitions in column 2, for the terms stated in column 1. Match up the meaning (col. 2) with it’s term (col. 1) and insert your answer from the first column, into the space provided in the third column.

Term

Meaning

Answer

(number)

1. Project Charter

A. A key document which provides the basis for understanding the value the project will give to the business and will form the project’s justification

6

2. Project Sponsor

B. A clearly mapped out set of steps which when followed, will enable change to the project scope to be controlled and managed.

7

3. Project Manager

C. A set of 5 functions which enable the project to exercise control over deliverables, prevent unnecessary changes, ensure integrity of information and underpin reporting information to stakeholders

10

4. Project Management Plan

D. A group of stakeholders which may include the Project Manager and meet to discuss, assess and decide on potential changes.

8

5. User Acceptance Criteria

E. A process designed to support the closing of a project or project phase in a structured way

12

6. Business Case

F. A key document which contains details of the project objectives, related success criteria, high level risks, the Project Manager and Project Sponsor

1

7. Change Control Procedure

G. A process which, if applied, will ensure that the product and sub products are produced to meet the specified requirements, quality tested and recorded.

9

8. Change Control Board

H. The person who authorizes and approves the project by signing the project charter

2

9. Direct and Manage project work

I. A set of subsidiary plans which together, will enable the Project Manager to monitor, control and report on project progress.

4

10. Configuration Management

J. A process which applies change control steps within the project and prevents scope creep

11

11. Perform Integrated Change Control

K. A set of clearly specified requirements which have been prioritised and agreed, provide detail on attributes and are used to measure fitness for purpose

5

12. Close Project or Phase

L. An individual who has the responsibility for ensuring the final project output is produced and has delegated authority to manage on a day to day basis

3


4. Decide the purpose of the Project Management Plan (if possible, discuss them with a partner), then write it down below:

  • To define all aspects of the project including how it will be executed, monitored, controlled and closed.
  • To enable the PM to exercise the right control over the project
  • To provide the requisite detail “in one place” to project team members

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