Project Management Process Groups and Process Exercise Answers

1. Use the project characteristics given below to populate the second table’s blank cells. You may want to add 2 -3 more entries from your own experience.

Will be supervised to ensure the team targets are met each week

People coming together for the first time

Will produce an output that does not currently exist nor can be purchased

Requires a plan for it’s management

Contains repetitive tasks and activities

Has to be executed

Must be monitored & controlled

Has been done before

Has a finite duration

Is performed by team members


Project

Overlap

Business As Usual (Operations)

Will produce an output that does not currently exist nor can be purchased

People coming together for the first time

Will be supervised to ensure the team targets are met each week

Has a finite duration

Requires a plan for it’s management

Contains repetitive tasks and activities

Has to be executed

Has been done before

Must be monitored and controlled

Is performed by team members

2. Categorize each entry below according to its type, by putting a cross in the second or third column:

Description

Project

Operations

Setting up a car wash operation

x

Production of 25 Audi A6 cars for delivery against the new Newcastle Upon Tyne Chamber of Commerce order

x

Completing a process analysis and workflow redesign

x

Monitoring the team to ensure weekly targets are met

x

Production of the Performance Report for Quarter 4

x

Redesign of the web site to incorporate a new fulfilment mechanism

x

Organizing the annual Sales Conference at the Westin Bonaventure Hotel in downtown Los Angeles

x

Delivery of the Quarter 4 Sales Projections presentation to the Executive Board

x

3. Write the 5 PMI® Process Groups below and create (or adopt) a mnemonic to aid memory recall

Initiation

Planning

Executing

Monitoring and Control

Closing

IPE MaCC - I Plan Everything Mostly all Carefully Closely

4. Write down as many processes as you can remember:


Project Management Process Groups

Knowledge Areas

Initiating

Planning

Executing

Monitoring & Control

Closing

4. Integration Management

4.1 Develop Project Charter

4.2 Develop Project Management Plan

4.3 Direct and Manage Project Work

4.4 Monitor and Control Project Work
4.5 Perform Integrated Change Control

4.6 - Close Project or Phase

5. Project Scope Management

5.1 Plan Scope Management
5.2 Collect Requirements
5.3 Define Scope
5.4 Create WBS

5.5 Validate Scope
5.6 Control Scope

6. Project Time Management

6.1 Plan Schedule Management
6.2 Define Activities
6.3 Sequence Activities
6.4 Estimate Activity Resources
6.5 Estimate Activity Durations
6.6 Develop Schedule

6.7 Control Schedule

7. Project Cost Management

7.1 Plan Cost Management
7.2 Estimate Costs
7.3 Determine Budget

7.4 Control Costs

8. Project Quality Management

8.1 Plan Quality Management

8.2 Perform Quality Assurance

8.3 Control Quality

9. Project HR Management

9.1 Plan Human Resource Management

9.2 Acquire Project Team
9.3 Develop Project Team
9.4 Manage Project Team

10. Project Communications Management

10.1 Plan Communications Management

10.2 Manage Communications

10.3 Control Communications

11. Project Risk Management

11.1 Plan Risk Management
11.2 Identify Risks
11.3 Perform Qualitative Risk Analysis
11.4 Perform Quantitative Risk Analysis
11.5 Plan Risk Responses

11.6 Control Risks

12. Procurement Management

12.1 Plan Procurement Management

12.2 Conduct Procurements

12.3 Control Procurements

12.4 Close Procurements

13. Stakeholder Management

13.1 Identify Stakeholders

13.2 Plan Stakeholder Management

13.3 Manage Stakeholder Engagement

13.4 Control Stakeholder Engagement

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