Project Scope Management Exercise Answers

1. Write the processes of Scope Management and which process group they belong to in column 1, then a short description of what each process is all about in column 2:

5.1 Collect Requirements

Involves gathering and documenting stakeholders’ requirements, in a way that allows for ease of traceability, with as much detail as possible on functionality and attributes. Outputs include the Requirements Traceability Matrix and Requirements Assignment Matrix.

5.2 Define Scope

Prioritise and get agreement on the project and product requirements, document the agreed product and project scope, describing the project deliverables and producing the Project Scope Statement. This Scope Statement will contain a list of project deliverables, product acceptance criteria, exclusions, constraints and assumptions. It may contain pre-requisites which are aspects of the project which are in place and have to remain in place for the project to succeed.

5.3 Create WBS

Use the deliverables list to produce a Work Breakdown Structure, whose top level are products which are described using nouns (names) and lower levels will be the activities required to produce these products. Looking at this diagram, the reader is able to see what makes up the products or deliverables, see that nothing is missing and can use this to validate the completeness of the work later on.

5.4 Validate Scope

This process is involved with verifying the scope has been met, that the customer or stakeholders are happy with the quality (fitness for purpose) of the finished work and ready to accept them going into operational use (acceptance records and handover records), and that the project objectives are satisfied.

5.5 Control Scope

This process is concerned with monitoring the status of the project and the product scope, any changes arising or required to both, and monitoring the work results to ensure they conform to what was required, the expected outcomes or outputs. This may result in change requests raised by you, the PM, for a decision by the CCB, as they may impact on project scope.


2. Name 3 different breakdown structures, other than WBS, referred to in PMBOK® Guide:

  1. Resource
  2. Organisation
  3. Risk

3. What is a Bill of Materials?

  1. An itemised inventory of costs involved in the phase or project
  2. An input into the construction of a Gantt chart
  3. An input into the construction of a Network Diagram
  4. A hierarchy of components needed to build a product

4. The table below provides a set of meanings or definitions in column 2, for the terms stated in column 1. Match up the meaning (col. 2) with it’s term (col. 1) and insert your answer from the first column, into the space provided in the third column.

Process

Process Meaning

Answer

(number)

1. Collect Requirements

A. Monitoring the status of the scope of the project and deliverables and managing changes to it

5

2. Define Scope

B. Formalising acceptance of the completed project deliverables

3

3. Validate Scope

C. Defining and documenting the project and product features and functions needed to fulfil identified stakeholders needs and expectations

1

4. Plan Scope Management

D. Subdividing project deliverables and project work into smaller, more manageable components without showing the sequence of their production

6

5. Control Scope

E. Identifying and documenting how the project scope will be defined, validated and controlled

4

6. Create WBS

F. Developing a detailed description of the project and product deliverables in a structured way

2

Tools and Techniques

5. The table below provides a set of meanings or definitions in column 2, for the Process named in column 1. Match up the Process with the meaning, inserting your answer in the space provided.

Process

Tools and Techniques

Answer

(number)

1. Collect Requirements

A

Inspection; Group Decision Making Techniques

3

2. Define Scope

B

Decomposition; expert judgement

6

3. Validate Scope

C

Expert judgement; product analysis; alternatives generation; facilitated workshops

2

4. Plan Scope Management

D

Interviews; focus groups; facilitated workshops; group creativity and group decision making techniques; surveys and questionnaires; observations; prototypes; benchmarking; context diagrams; document analysis

1

5. Control Scope

E

Expert judgement; meetings

4

6. Create WBS

F

Variance analysis

5

Exercise – Creating a Work Breakdown Structure

6. A decision was taken to build a dedicated Training Centre in Nairobi.

After you were appointed as the PM and the Project Sponsor also appointed your initial team which you have with you, you held a planning workshop with your team during which you identified the following:

  • There is a suitable 15 acre site in north east Nairobi
  • A site survey was carried out which showed that all aspects of the Training Centre could be built there
  • The appropriate planning and building permissions will need to be obtained
  • This site is 5 miles away from the closest A road and motorway and a connecting tarmac road will need to be incorporated in the project
  • Due to uncertain local political situation it will be necessary to include purpose built accommodation for the training centre management, training and support staff, and a core of 15 security personnel who will provide 24 hour site coverage. Please note – guard dogs are excluded because of the very high local cost of dog food
  • The Board have already approved the £1.5m and given authority to the Project Sponsor for it’s commitment to the project
  • A deadline has been set for 9 months from today for it to be up and running

Using this information:

  1. Identify the key deliverables
  2. Use the deliverables to produce a Work Breakdown Structure in the space below
  • 1.0 Site Survey
  • 2.0 Permissions
  • 2.1 Planning Permission
  • 2.2 Building Permission
  • 3.0 Infrastructure
  • 3.1 Roads
  • 3.1.1 Main Road
  • 3.1.2 Motorway
  • 3.1.3 Connecting Road to Motorway
  • 3.2 Utilities
  • 3.2.1 Gas supply
  • 3.2.2 Electricity Supply
  • 3.2.3 Water Supply
  • 3.2.4 Telecoms
  • 3.4 Training Centre
  • 4.0 People Resources
  • 4.1 Project Team
  • 4.2 Security Personnel
  • 5.0 Funding
  • 5.1 Project Funding

DISCLAIMER

Firebrand Training grants you a personal, non-exclusive, non-transferable license to access and use the site. You may download or print material from the site only for your own personal, non-commercial use. Read our full terms and conditions on http://www.firebrandtraining.co.uk/learn/terms-and-conditions.